fort monroe

Overview

Your Financial
Partner @ Work

olicy & Responsibilities
Traveler Training
Defense Travel System

09/04/16

Integrity - Service - Innovation

Defense Travel System DTS

» DoD MANDATED travel system.

Q Web based application.

□ Paperless and CAC card accessible.

0 Traveler creates authorization,
electronically routes for approval,
voucher created from authorization,
split disburses within 2/3 day.

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■ Simplified numerous travel
regulations.

(Appendix O, JFTR/JTR)

https://secureapp2.hqda.pentagon.mil/perdiem/jftr(aa-au).pdf

■ Appendix O policy checks are
included in DTS.

Accurate obligations
Financial savings.

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Types of Travel done in

UTS

✓ Routine TDY (conus/oco

✓ Personal leave in conjunction wi

✓ Group travel.

✓ Travel to multiple TDY locat

✓ Local travel vouchers (SF

✓ Travel with multiple accounting' stations.

✓ TDY funded through MIPRs/Direct Fund
Cites.

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Travel currently not supported

77T5

Senior ROTC

✓ Retirees called to active duty

✓ Ready Reserve

✓ Patients, escorts, and

✓ TDY as part of a PCS

attendants

✓ Emergency situations while

✓ Contractors

TDY

✓ Foreign Nationals

✓ Non- Appropriated Fund

✓ Pre-emplovment

✓ Classified Travel

✓ TDY funded by another organization (must be using DTS)

✓ Constructive Travel (available in Monroe Release E)

✓ PLOT Phase 2 (available in Monroe Release E)

✓ Group Travel, Phase 2 (automated reservations in Monroe
Release)

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Traveler Responsibilities

1. Follow policy and procedures outlined in

r Appendix O, JFTR/JTR.

https://secureapp2.hqda.pentagon.mil/perdiem/jftr(aa-
au).pdf

□ Be provided or reimbursed for

> Transportation, Food, Lodging

n

-

^"Reasonable and necessary expenses.

0 Make all arrangem
DTS/CTO.

> Tickets - Air, Rail, B

> Rental Cars

> Lodging

trough the

O B e advised in advance of their

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Traveler Responsibilities bbs

5.

Paid every 30 days when TDY is
over 45 days. (Sche<§|fe

Partial Payments).

^ Prior approval required.

^Payment corresponds to arrival of charge card
bills.

6 .

Comply with all ethical rules.

>May keep items of "Nominal” value.
>May accept benefits for voluntarily givin
overbooked seat.

> No additional expense to the govern

> No negative mission impact.

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Traveler Responsibilities

7. Frequent traveler benefits

(miles/points, upgrades, etc.)

May be kept by the traveler for personal use

if:

>■ Obtained under the same terms as offered
to the general public

> No additional expense to the government.

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s Given to Frequent Travelers

S Use is MANDATORY for travel expenses
as follows:

http://www.dod.mil/comptroller/fmr/09/09_03.pdf

> Transportation (except Centrally-Billed Account)

> Lodging

> Rental Vehicle

> Other Travel Related Expenses (Meals, Gas, etc.)

s Approved exception:

r Vendor does not accept GOVCC

> Local transportation, parking

> Taxi, tips

> Phone calls

Meals, when not practical (i.e. large groups)

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Government Travel Charge
card

^ If Traveler has a government charge card,
it must be

used for ATM Advance fees to be
reimbursed.

1 Service Fee: Bank fee that is charged for using their
terminal.

2 Advance Fee: Cash advance fee that Bank of America
charges.

3% or $2.00 minimum

aveler does not have government
d and

sonal card for ATM advance

fT r\J-

■lfeilLll4S!Z£

tip rpimbnrji^ (&fr41

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Commercial Air

-► DoD Policy is traveler shou'

Contract "City Pairs" . 33s^.

Other than contract flights must be
documented.

*+ American Flag Carriers (Fly
o Coach Class.

-► Rest stops, rest periods.

0 Flights home at government expense.

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Rental Vehicles

Q Traveler cannot be directed to take a
Rental Vehicle TDY/TAD.

0 Authorized for official business only.

Q Reimbursement for all costs associated
with rental.

0 Rental agency must have a Surface
Deployment & Distribution Command
contract.

D No insurance in CONUS , though can be

authorized OCONUS

0 Vehicle size/quantity necessary to
mission

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Government Transportation

0 Military Air - Patriot Express.

(Formerly Cat B)

Used when available and meets mission
requirements.

0 Air Mobility Command flights.

0 Flights between CONUS and OCOin

n n-^

Government Ground Transportation.

0 Used for official business only.

0 Traveler is liable if accidem
in official capacity.

and not

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Vehicle (POV)

take

09/Q4J

d .on should cos .t-of a uth o r i:
[ ntoqntv - Service

Allowable Travel Days

□ Commercial Air.

0 Within CONUS or within one OCONUS area
= 1 day.

0 Between CONUS and OCONUS ar
ticketed times.

□ Ground transportation (bus, train, etc).

0 Ticketed times of travel (scheduled departure
date to arrival date).

0 POV /T, ~

0 4C^

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Government

✓ AO can direct government quarters only
if:

OTraveler is a uniformed member.

OTraveler is TDY to installation, and

0 Government quarters e^d

✓ Government quarters
available must obtain
non-availability numbe

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Commercial Lod

To meet mission require

Taxes "Not Included" in CONUS Rate (US
territories),

i 1 ii o|jr

claim as a separate reimbursable!

expense

No reimbursement if staying with
relatives/friends.

AO can approve more than pe

if

necessary, follow local business rules on

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Meals

* First/last day - 75% rule.

(75% of rate for TDY location or sh

over)

Other days:

□ Full Meal Rate (FMR).

0 Government Meal Rate (G.
ttMust be TDY to installation.

0 Must be staying in government quarters.
Must be prescribed before travel begins.

*+ Prescribed rate may be increased during or
after travel.

0 Cannot be reduced unless a meal is pynyided
(conference

registration fee, etc.

[] Proportional Meal Rate (PMR).

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Proportional Meal Rate

M3uR is. it?

v PMR is the average of the locality Full
Meal Rate

(FMR) and the Government Mess Rate
(GMR).

(cost for three meals in a govern:
mess/dining
facility.)

^ The appropriate amount for 1
(CONUS vs OCONUS) is added

09/04/16

DTS correctly computes rate ,

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Proportional Meal Rate

'When used!

* Used when the traveler:

Q Is in base quarters , 1 or 2 meals
available in

government mess.

0 Is in base quarters , GMR prescribed by
AO, but mess

was only available for 1 or 2 meals.

D Has 1 or 2 meals paid by government.

□Is not entitled to per diem , must hpfy 1 or

2 meals. w/mk

^Authorized by:

— n Authorizing Official (AO) .

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Incidental Expenses

v Covers miscellaneous expenses
D Do not confuse with reimbursable
expenses.

v How much?

0 CONUS — $3.00 per day.

□ OCONUS = $3.50 per day or locality

rate.

* Received when any meal rate is
authorized.

0 Travelers on field duty only receiv
Essential Unit Messing is authorized.

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Reimbursable Expenses

Travelers will be reimbursed for
necessary and

reasonably travel/transportation related
expenses,
such as:

0 ATM Fees
0 Passport /Visas Fees

0 Costs of traveler's checks, money orders, o’
certified checks

0 Energy surcharge

Q Lodging Taxes for (CONUS only)

0 Currency Conversions/Cashing U. S. Gi ' V * -nment
Checks

0 CTO Fees

iMi

09 / 0473 ^) of coftftgtetg^rStfgrl ^x machine^®tjf.4i

Reimbursable Expenses

DFAS

* Tips for taxis/limousiv;; -

0 Parking Fees at terminal (NTE cost of taxi
fares) .

D Fees for using terminal.

D Costs of transportation to/from terminal,
(based on odometer reading)

D Transportation costs around the TDY
location

if 1

1

XK. J. * * jff

NV. ^ ^

V

j

D Baggage tips (Civilians only if Government
property) .

D Laundry/dry cleaninq/clothes pressing

(CONUS only).

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Reimbursable Expenses

— The following expense types must be
authorized/approved.

♦

+

0 Calls Home (AO must limit amount)

ter 0 Typing services/clerical assistance

0 Service fees for

interpreters/packers/guides/drivers

Q Storage of propejtv used for official

Room rental uscrr^or official business

0 Excess Baggage

0 Registration Fees

D Dual lodging costs

Vhen your AO!

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One Day TDY

0 Outside limits of the Permanent Duty
Station

0 Approve standard business transportation.

0 Authorize 7 5 % locality rate of M&IE if TDY
is more

than 12 hours (highest rate if more than
one).

(PDS), the AO will:

ry may receive actual fo

authorize meals if TDY i

up

rs

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Local Travel

0 For 1 day TDY in local area of PDS.

0 Receive expenses for transportation, if not
provided.

D

0

0

If POV is used, receive mileage minus:
D Normal commute distance or

□ Normal commute cost.

Use odometer reading for mileage v >g)

Per diem typically not authorized. Exceptions for
D Threat to life or government equipment.

D Arms control inspector escorts.

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• •

Special Entitlements

Group Travel

tm

> Entitlements may vaP

> 10 or more travelers = Transportation Office.

> Less than 10 = CTO.

> Business travel rules unless "no/limited
reimbursement"

has been directed by AO.

Field Duty & TDY Aboard V<

> Lodging and meals normally provided.

> No per diem.

> IE only if Essential Unit Messing auth

> Civilians may be reimbursed for food

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After the Trip

The traveler must :

✓ Submit a voucher within 5mbrs .

* Scan or Fax all receipts for air fare
(if not

charged to CBA), lodp^lg, rental
car, and

expenses of $75 and above.

✓ Comply with local poli
procedures for

their organization.

09/04/16 Integrity — Service 37-ef 41

Training Material Available

DTS Homepage

www.defensetravel.osd,

mil

Address

^1 http://www.defensetravel.osd.miI/dts/sil:e/sed:ion.j5p7sidM

Wi

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Gifts ^ £ Ga

Defense Travel System

A New Era of Government Travel

‘Visit, the new &T$
Hravef Center Website

A compiomofiit to the Defense 1
Travel System Webs ii to

L&ok tor tealLres: ;

H^lnafrn NdIu? ~~ —

*

■ lew To. .. Guides
Help'll Do&jrrwNe
M Ic^lcnn Sehedu e
OdplCr^r>t ScHedUi*

Click here to visit the website.

DTS Travel

ieare

uo

Web Accessibility I Privacy and Security Notice I Site Map

Training

acs. I stand the system

funccK ty anu uepartmem. or uerense policy and procedures.
Familiarizllyourself with the latest version of DTS and test your
knowledge by taking a self-paced hands-on training course.

-.l-.-. , , , t - 4- i.- ±.~. . . .-i L-.-i- ,-i ,-i . +■ \~. n.-.r.-. Tl-.. ,.-.i

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Training Manuals

Check here for the latest
updates to the DTS T raining
Manuals...

DTS Deployment Tools
User's Manual, Version 1.0
-DRAFT

PE 9: Self Registration

DTS Centrally Billed
Account (CBA)
Reconciliation Lesson Plan

Quick References

i i

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Summary

JFTR/JTR, Appendix O.

Travelers riahts and

responsibilities.

Travel policy as it applies to:

Government Charge Card

Transportation

ntitlemen

Per die:

entitlements

Submit

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/tee

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Defense Travel System

09/04/46

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DFAS

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